GST IMS Tool - Automated Invoice Management System
Upload your IMS Excel sheet to automatically match and save invoices to the GST portal.
Before you begin (read instructions)
To use the GST IMS Tool, you need to Login first.
🎁 2000 FREE Invoice Credits as a welcome gift for new users when they register on the website! Buy additional credits at 10 paisa/invoice.
GST IMS Tool is an automated tool designed to help users bulk manage (accept/reject) GST invoices in the GST IMS module. The tool allows users to accept or reject the invoices in an Excel file (purchase register downloaded from the IMS module in the GST portal), upload them to the tool, and the tool automatically marks invoices in the GST portal.
This greatly helps eliminate the hassle of navigating through a large number of invoices in the GST portal, which is time-consuming and can lead to many manual errors.
Key Features
✅ Bulk Invoice Processing – Quickly review, accept, or reject invoices with minimal manual effort.
✅ Bulk Update – Process thousands of invoices in one go, saving valuable time.
✅ Smart Selection – Automatically identify mismatched or duplicate invoices.
✅ Secure & Web-Based – No installation is required, access it from anywhere.
✅ GST Portal Integration – Works seamlessly with the government’s GST system.
Video Demo of the GST IMS Tool
FAQs
Navigate to Invoice Management System (IMS) Dashboard by clicking the link Dashboard>Returns>IMS Dashboard.
Open the Inward Supplies by clicking on the VIEW button.
Click on the DOWNLOAD IMS DETAILS (EXCEL) button.
If the file has been previously generated, “double click” on the Download button to generate the latest report.
It will take some time to generate the report. Check back after few minutes. You will get a link to download the report.
Download the file and review the Invoices.
The downloaded summary file contains the invoices for which input credit tax is available. These invoices has been categorised into different sections based on the nature of business and invoice.
You can get into each section and mark invoices to accept or reject.
To mark a invoice, lookout for Status column in the sheet. By default, for all invoices it will have the value as “No Action Taken”.
You can change its value to:
R/Reject/Rejected – to reject an invoice.
A/Accept/Accepted – to accept an invoice.
P/Pending – to indicate that invoice is pending.
Mark all invoices that need to be accepted or rejected. If an invoice is not edited, then tool will also ignore that invoice.
Yes, you can securely save your GST number in the My Account section of the website.
After logging into your account, you will have the option to enter your GST number. Once entered, the system will authenticate the number using the official GST portal via API integration.
Upon successful authentication, your GST details are securely stored in your account profile. You won’t have to re-enter them every time process the invoices, making your experience smoother and more efficient.